Marketing Systems & Operations
Most marketing problems aren’t creative, they’re operational.
At SeeMe Media, we help companies build the systems behind great marketing. From campaign workflows to CRM automation, from content libraries to reporting dashboards, we ensure your tools, teams, and timelines are working in sync. We use your current platforms or recommend better ones and build infrastructure that supports consistency, automation, and growth. When systems work, marketing teams provides more value to your organization. That’s what we deliver.
Where This Fits
This service is a great fit when:
- Your team is operating in silos or manually stitching together tasks
- You’re paying for tools like HubSpot, Mailchimp, Canva, Figma, or Miro but not getting full value from them
- Key marketing functions depend on tribal knowledge or duct-taped workflows
- You’re investing in content, campaigns, and analytics, but without clear ownership or process
- You’re exploring how AI can support your operations without overhauling your team
How We Work With You
Understanding
We audit your current stack, workflows, content systems, and automations to understand what’s helping, what’s under utilized, and what’s holding you back.
Insight
We map gaps across people, process, platforms, and data. We identify inefficiencies, overlaps, and opportunities for utilization and intelligent automation.
Strategy
We design your marketing operating system, tailored to your team’s maturity, budget, and goals. The right mix of process, tech, and ownership.
Activation
We help implement, document, and operationalize everything, platform configs, templates, standard operating procedures (SOPs), AI support flows.
Measurement
We build systems that track performance by default, not as an afterthought. We help you evolve the system as your marketing scales.
Services in This Area Include
- HubSpot, Salesforce, ActiveCampaign, ZoHo, and other CRM setup/integration
- WordPress, Webflow, SquareSpace, HubSpot and other CMS coordination tools with campaign and content systems
- Marketing automation planning and execution
- AI-assisted workflows and task routing (e.g., auto-tagging, campaign copy drafts)
- Content libraries and asset management frameworks
- Campaign workflow design and scheduling systems
- Cross-team collaboration systems (RACI charts, internal briefs)
- Training, documentation, and process rollouts
Best for Companies Who...
- Are growing quickly and outgrowing their marketing infrastructure
- Have tools in place but no consistent process or documentation
- Are onboarding new marketing team members and need clear systems
- Want to scale marketing output without scaling chaos
- Are ready to explore how AI can reduce manual work and improve consistency
Real World Scenarios
Ad Campaign Management
Problem:
A marketing team was relying on Google Docs and Slack to manage campaigns, leading to missed deadlines and inconsistent brand execution.
Approach:
We implemented a campaign planning framework inside their existing project tool, rebuilt their calendar, and introduced AI-assisted asset creation for first drafts.
Outcome:
Campaigns shipped faster, with less friction. Team members felt less overwhelmed and more aligned.
Hubspot Workflows
Problem:
An organization using HubSpot had multiple disconnected workflows, outdated lists, and no lead scoring or routing in place
Approach:
We audited and rebuilt their workflows, trained staff, introduced lead scoring, and added AI-powered email assist for follow-ups.
Outcome:
Engagement rose, reporting became useful, and the team stopped dreading their tools.
Ready to Get Started?
If your marketing systems are duct-taped together, or buried under manual work, it’s time to get organized.